THE UFSC TORONTO CHAPTER 2012 EXECUTIVE BOARD ELECTIONS

Submitted by Anonymous on Tue, 09/20/2011 - 5:41pm
On Thursday, November 24, 2011, UFSC Toronto Chapter will be holding its annual elections for 2012 executive board. Excluding the positions of  President (2 year term), Parliamentarian (3 year term) and Treasurer (2 year term), all other board positions will be contested. 
 
Please find a full description of the UFSC Executive Board positions below.  It is important to note that if you are going to vote or run, you must  be a UFSC member in good standing; must be signed up and membership paid for, no later than September 24.
 
We encourage and challenge all members to get involved and consider running for a position on the 2012 Executive Board!  Feel free to contact members of the current 2011 Board to inquire about their current roles and responsibilities.  Any Board member would be happy to answer your questions.
 
We will be accepting nominations right up until election day on November 24th . If you are interested in one of the positions, or would like to nominate someone, please send an e-mail to  events@ufsc-toronto.org with the following information: 
Your Name          __________________________________
Board Position      __________________________________
Name of Nominee  __________________________________
 
Candidates are encouraged to provide a brief campaign note, bio and professional looking headshot photo (recommended) to be included in the election package that will be distributed via e-mail on November 14, 2011.  
Kindly submit your note and photo to events@ufsc-toronto.org on or before 5PM Friday, November 4, 2011.
 
For those members unable to vote in person, an election package, including proxy forms, will be sent out on Monday, November 14, 2011.
 
If you have any questions about the election or election process please send your inquires to ufsctoronto@yahoo.ca

UFSC TORONTO EXECUTIVE BOARD POSITIONS:

VICE-PRESIDENT/EXTERNAL AFFAIRS

  1. Shall preside in the absence of the President with all the powers of such office and shall be Vice-Chairman of the Board of Directors.ii. Shall be responsible for the coordination of all external affairs of the Association which may include external committee.

VICE-PRESIDENT/ INTERNAL AFFAIRS

  1. Shall preside in the absence of the President and the First Vice-President with all the powers of such office and shall be Vice-Chairman of the Board of Directors.
  2. Shall be responsible for the coordination of all internal affairs of the Association, which may include internal committees.
  3. Shall throughout the year review the reports of all committees and report to the Association at regular General Meetings. She or he is, also, to work with committees to improve their systems and processes.

SECRETARY

  1. Shall make certain that minutes are taken at Meetings of the Association and the Board of Directors and shall be responsible for turning over a complete record of the minutes of the past year to the succeeding Secretary upon that Officer's installation.
  2. Shall have on hand at each meeting a list of all existing committees and their members; Shall insure that all official acts of the Board, including, but not limited to, all approved motions, resolutions or decrees, are included in the minutes and shall insure that a record of all official acts is turned over to the Parliamentarian promptly.
  3. Shall jointly, with the President and/or Treasurer, authorize all payment of funds by the Association and may be one (1) of two (2) required signatories on all cheques or other instruments authorizing the disbursements of Association funds.

THE CORRESPONDING SECRETARY

  1. Shall be responsible for maintaining a file of all incoming and outgoing correspondence for the Association and its committees and shall prepare and send such other correspondence on behalf of the Association as directed by the President.
  2. Shall perform the duties of the Association's Secretary in the absence of the Secretary.

THE NON-EXECUTIVE BOARD MEMBERS (3)

The Non-Executive board member roles are defined by the President over the course of his / her term.